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Sharepoint electronic document management system

SharePoint electronic document management system (eDMS)

SharePoint has long has been used as an out-of-the-box document management system. QikSolve has taken this, and developed a cost-effective Sharepoint electronic document management system (eDMS) for managing ISO Quality system documents. It includes automated change request, review and approval workflows that meet ISO and GMP compliance requirements.

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Make your quality documents useful and reliable

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Centralised documents

Manage your controlled documents in a secure and centralised web-based document control system. This will ensure consistent, company-wide documentation processes that everyone can access as their roles require. Deploying new documents is quick and easy, and everyone can access the information they need, when they need it.

Compliance

Ease the regulatory burden with a SharePoint electronic document management system. 21 CFR part 11 configuration comes out of the box. We can also tailor the process to simplify compliance with the requirements of ISO9001, ISO14001, OHSAS18001, AS4801, and others.

Workflows and permissions

SharePoint offers automated document review and approval processes, with email notifications for every step. This minimises the administration time spent tracking, revising and approving documents.

Collaboration

The Ibiqs online quality management system (QMS) is tightly integrated into the Microsoft Office software suite, allowing users to work on documents together with familiar tools. Document check-in and check-out means nothing is overwritten and version control allows you to roll back to a previous version easily.

Powerful search

SharePoint’s advanced search functionality allows for quick and easy access to the right information. This reduces user frustration as the number of documents grows and cuts wasted time from the task of trying to find the right document.

Version control

A SharePoint document management system offers complete version control. This not only guarantees that only the approved versions of documents are being accessed and used across your organization, it also allows backtracking to previous versions of a document during collaborative document development (just in case someone working on the document gets a little carried away…).

Audit trail

Capture the date, time and user information for all document access and edits automatically, as per the requirements of 21 CFR Part 11. A complete historical record is available for legal, compliance or auditing purposes. Every version of a document is automatically archived, ready for easy restoration.

Easy templating

Ensure the consistency of your quality management system (QMS) documents by controlling them with a centralised document template. SharePoint allows a series of templates to be deployed across the QMS, so you can have different templates for SOPs, forms, checklists etc. If you need to change something (e.g. the company logo) on all documents it’s a simple matter of updating the appropriate templates and the change will roll out across all documents.

Qiksolve will tailor the Ibiqs online quality management system (QMS) to create an electronic document management system (eDMS) that meets your specific needs. Our goal is to create processes that work for you, not just to be compliant with the regulations.

A electronic document management system should work for your organisation, not against it. We will use modules we’ve developed, along with all the tricks we’ve learnt from implementing SharePoint document management systems into regulated industries. Instead of battling with paper-based systems, or the nightmare that is a shared network drive, your organisation can quickly and easily create, find, share and archive quality management system documents.