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SharePoint Document Management Solution

SharePoint has long has been used as an out-of-the-box document management system. QikSolve has taken this, and developed a cost-effective Sharepoint electronic document management system (eDMS) for managing ISO Quality system documents.

It includes automated change request, review and approval workflows that meet ISO and GMP compliance requirements.

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The benefits

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Centralised documents

Manage your controlled documents in a secure and centralised web-based document control system. This will ensure consistent, company-wide documentation processes that everyone can access as their roles require.

Compliance

Ease the regulatory burden with a SharePoint electronic document management system. 21 CFR part 11 configuration comes out of the box. We can also tailor the process to simplify compliance with the requirements of ISO9001, ISO14001, OHSAS18001, AS4801, and others.

Collaboration

The Ibiqs online QMS is tightly integrated into the Microsoft Office software suite, allowing users to work on documents together with familiar tools. Document check-in and check-out means nothing is overwritten and version control allows you look at a previous version easily.

Workflows and permissions

SharePoint offers automated document review and approval processes, with email notifications for every step. This minimises the administration time spent tracking, revising and approving documents.

Powerful search

Instead of spending hours rummaging through filing cabinets, SharePoint’s advanced search functionality allows for quick and easy access to the right information. This reduces user frustration as the number of documents grows and cuts wasted time from the task of trying to find the right document.

Version control

A SharePoint document management system offers complete version control. This not only guarantees that only the approved versions of documents are being accessed and used across your organization, it also allows backtracking to previous versions of a document during collaborative document development.

Audit trail

Capture the date, time and user information for all document access and edits automatically, as per the requirements of 21 CFR Part 11. A complete historical record is available for legal, compliance or auditing purposes. Every version of a document is automatically archived, ready for easy restoration.

Easy templating

Ensure the consistency of your QMS documents by controlling them with a centralised document template. SharePoint allows a series of templates to be deployed across the QMS, so you can have different templates for SOPs, forms, checklists etc. If you change something on a template it will automatically roll out across all active documents.